Stoke Fery parish Council June

DRAFT

Minutes of Stoke Ferry Parish Council Meeting held in The Community Centre

At 7.30pm on Wednesday 22 June 2011

Those Attending: Cllr Mrs M Leamon, Cllr T Ryves, Cllr E Taylor, Cllr Mrs D Clements, Cllr Mrs J Buckley-Stevens, Cllr R Bivons, Cllr B Seymour, Mrs C Hardy (Clerk) and 7 Members of the Public

Apologies: Cllr J Nicholas-Letch and Borough Councillor C Sampson

1. Election of Chairman

The Clerk asked for nominations for the post of Chairman. Cllr Ryves proposed Cllr Bivon seconded by Cllr Mrs Clements. Cllr Mrs Buckley-Stevens proposed Cllr Ryves seconded by Cllr Taylor. Cllr Mrs Leamon proposed Cllr Mrs Buckley-Stevens, but she did not feel she had sufficient experience at the moment to take on this role. There being two nominations the Clerk asked for a paper vote to take place. The result of the vote was Cllr Ryves 5 votes, Cllr Bivon 2 votes. Cllr Ryves was duly elected and took the chair.

2. Election of Vice Chairman

Cllr Ryves asked for nominations for the post of Vice Chairman - Cllr Mrs Leamon proposed Cllr Mrs Buckley-Stevens seconded by Cllr Mrs Clements. There were no further nominations, Cllr Mrs Buckley-Stevens accepted the post.

3. Minutes of the last Meeting: Cllr Taylor proposed acceptance, seconded by Cllr Mrs Buckley-Stevens

4. Matters Arising:

a) Grit Bins - the Clerk informed the meeting that these had now been fixed in place.

b) Light in Bradfield Place had now been repaired

c) Bushes near Garages in Bradfield Place have still not been cut back - the Clerk to chase

d) Laurel Bushes overhanging footpath from bungalows near playing fields have still not been cut back - the Clerk to chase

e) Strimming had not been carried out along footpath in playing fields - the Clerk to chase

f) Weeds Border Road/Oak Road have been sprayed but situation does not appear to have improved - to be monitored

g) Footpath from School Lane to Wretton - Highways reported it is on schedule for cutting - to be monitored

h) Car Dumped in Buckenham Drive - Cllr Nicholas-Letch had been in touch with BCKLWN and Police but did not get very far - unless it becomes dangerous there is nothing they can do. Cllr Ryves advised he would look into this matter.

i) Village Liaison Committee - the Clerk advised the meeting that Vion would be discussing at their meeting in July as to whether they require a further parish council representative on this committee.

4.2. Committees To Be Set Up

The Clerk informed the meeting that several committees had previously been in place such as Planning, The Cemetery, Allotments and Personnel, members were asked which committee they would like to serve on. The following were agreed.

Planning - Cllrs Ryves, Mrs Buckley-Stevens, Mrs Clements, Taylor and Bivon

The Cemetery - Cllrs Mrs Leamon, Mrs Buckley-Stevens and Taylor

Allotments - Cllrs Ryves, Taylor and Seymour

Personnel - Cllrs Ryves, Mrs Leamon and Mrs Clements

Cllr Bivon raised a point relating to the paperwork/documents which are circulated to councillors, could not this all be done via email. The Clerk pointed out that not all councillors have an email facility, also in relation to planning applications the previous parish councillors agreed not to sign up to the Borough Council Planning Portal as they preferred to see hard copies of plans. The Clerk also informed the meeting that her own equipment, which is used, does not facilitate scanning large documents. As much as possible is forwarded by email.

4.3. Lighting Maintenance Contract

The Clerk had circulated to members copies of the two Quotations Received for a new contract to commence in August. Quotations received were:

MHB Services Ltd